Student Report Card Explanation

Grade Notations and Guidelines 

• A letter grade of A, B, C, or D is passing and indicates a level of achievement. 
• Although a letter grade of D is figured into a student's GPA (D = 1 point) a letter grade of D may indicate that the student has not demonstrated adequate proficiency to move on to the next level. 
• Even though CPSD6 awards credit for a letter grade of D, the Oregon University System and the NCAA may determine that a student earning a D in any core class does not meet their requirements. 
• A grade of F or WF (Withdraw / Fail) indicates that performance in a class was not at a level sufficient to earn credit toward graduation. An F / WF grade is averaged into a student's cumulative GPA. 
• Three weeks prior to the end of the semester, if a student withdraws from a class, an “WF” is recorded on the transcript. No exceptions. 

Weighted Grades

A student's unweighted GPA is calculated using two factors: credits earned and the "grade points" that are awarded to letter grades (A = 4 points, B = 3 points, C = 2 points, D = 1 point).

Weighted grades add a "bonus" to the regular letter grade points. Only advanced Placement (AP) courses will be weighted. Grades A, B, and C earned in these classes will receive an extra grade point, which will increase the GPA that students earn in these courses: an "A" that is earned in a weighted class will yield 5 grade points (4 points for the "A" and 1 additional point as a weighed bonus), a "B" will yield 4 grade points, and a "C" will yield 3 grade points.

Examples: 

                      Unweightd GPA Calculation Class

                           Weighted GPA Calculation Class

The transcripts of students who graduate from Crater High School will include the weighted GPA abd class rank. A student's class rank is based on their weighted GPA. A stuent with a class rank of 43, for example, has the 43rd-highest GPA in their graduating class.

Incompletes

• A notation of Incomplete indicates that the student did not submit sufficient evidence to meet course requirements or demonstrate proficiency within the grading period. 

• An Incomplete (I) notation should rarely be used, based on unforeseen circumstances beyond the student's control and accompanied by a written plan. The plan should include a timeline for completion, requirements to complete the course and obtain a passing grade and current grade earned. An “I” grade requires prior building administrator approval. 

• If there is an agreement between the teacher, and the family, and the building administrator approves: 

  • The student has up to 10-school days from the date a grade is issued to complete the work, and obtain a new grade. Otherwise the "I" will revert to an “F”. 

  • A detailed, written plan using a district form will be provided at the end of the grading period to ensure that the student and family understand the requirements needed to replace the “I” with a grade.  

  • If an Incomplete is given at the end of the second semester in June, the 10-school days time period to replace the “I” begins with the start of school the following academic year. 

Pass / No Pass

A Pass / No Pass Option is not available for core courses required for graduation. However, credits earned from secondary schools outside of the US will be transcribed as P / NP. 

• In courses fulfilling elective credit or under special circumstances, students may request within the first 10 days of each trimester to take a course pass / no pass. 
• After this time period (see above) and under extenuating circumstances, only a building administrator can initiate a Pass / No Pass option. 
• The Pass / No Pass option is: 
  • Written in the course syllabus 
  • Clearly communicated to students and families 
  • Chosen by a student as a grading option within the timeline mentioned above. 
• To receive a “Pass”, a student must meet minimum course requirements that would earn a credit in the course. A “No Pass” is given to a student who does not meet minimum course requirements to earn credit. See specific course grading criteria for more information. 
• GPA: Neither a Pass or a No Pass grade is calculated in the student's GPA. 
• Pass/No Pass will be used for all Credit Recovery courses indicated with CR_(Course Title) on the student transcript. 
• A Non-Standard Diploma exception may be made by the IEP team for a student on an IEP. 

Guidelines for Using Notations WF / WN / WX 

After the 10-day period for dropping a class has passed, a student will receive one of the following notations on their transcript if student drops a class: 

• Withdraw Fail ( WF ): Student withdraws and is not passing the course at the time of withdrawal or the student withdraws from a course after the 10-day withdrawal period. 
• A “WF” is factored into the student's GPA. 
• Withdraw No Pass ( WN ): Student withdraws in a Pass / No Pass system and is not passing the course at the time of withdrawal. 
• A “WN” is not factored into the student's GPA. 
• Withdraw No Grade ( WX ): A WX notation is given only in rare and unusual circumstances, (ie, those which are out of the control of the student such as extended illness, death of a family member, etc.) and must be approved by the building administrator. In each extenuating circumstance, written documentation such as grades, attendance, evidence of extenuating circumstances, and record of a parent / teacher / counselor / student / administrator meeting will be kept on file. A “WX” is not factored into the student's GPA.

Repeated Courses 

• A student may receive credit for an original course with building administrator approval. 
• Repeated courses taken to pass a course or improve a grade are recorded on the transcript with a notation of "R" with the credit for the lower grade deleted . The original course must remain noted on the transcript even though it will no longer be factored into the GPA. 

Credit Recovery  

• CPSD6 offers credit recovery through online computer-based and/or in-person courses for some required and elective courses. 

• Students must have failed the course before they will qualify for credit recovery. Students working to recover credits are limited to two (2) courses per quarter unless they have prior administrative approval. Students attending summer school courses may be charged a non-refundable fee. 

• Students removed from courses for discipline and/or attendance reasons will not be permitted to begin credit recovery until the conclusion of the grading period or term unless they have received prior administrative approval. 

• Pass/No Pass will be used for all Credit Recovery courses indicated with CR_(Course Title) on the student transcript. 

Grade Changes

• The student has up to 10-school days from the date a grade is issued to complete the work, and obtain a new grade. Otherwise the original posted grade will remain on the transcript. 
• A detailed, written plan using a district form will be provided at the end of the grading period to ensure that the student and family understand the requirements needed for a grade change. 
• If an Incomplete is given at the end of the second semester in June, the 10-school days time period to replace the grade begins with the start of school the following academic year. 
• Only an administrator / designee may enter a grade change into the Student Information System. 
• For protection of counselors and teachers, no counselor or teacher should have access to Synergy to make grade changes on their own.

AP and Dual-Credit Courses

• AP courses taught on campus are weighted in the calculation for weighted GPA and class ranking on the transcript. This means that an "A" in an AP course earns a 5 in the weighted GPA. The grades are weighted only in the calculation of weighted class ranking and weighted GPA, and not on the report card. 
• AP courses through other campuses or online programs will only be weighted in the calculation if the student has taken and passed the AP Exam. 
• Both weighted and unweighted calculations are recorded on the transcript. 
• AP courses and dual-credit courses are not eligible for Pass/No Pass Grading.